Administration

Join the Clarion Team

Office Administration Manager

Location: Cheltenham Office
Contract type iconType: Permanent

The Opportunity:

We are seeking an Office Administration Manager to join our dynamic team, the role will be a key member of the team, ensuring the smooth running of the office and supporting the team with Company, HR and Finance administration activities. This is a new role in a fast-growing organisation, so we are looking for someone who can develop the role and make it their own.

You will be part of a professional team that provides change and transformation activities to our clients. The team’s focus is on developing highly effective client teams of all sizes and taking them through a process of vision and strategy development, operating model design and implementation, brand and identity development.

About Us

Clarion Insight is a specialist consultancy that focusses on improving organisational, team and individual performance through the transformation of relationships and ways of working. We have an enviable track record of successful delivery of both small and large-scale change and transformation programmes in some of the most exacting and sensitive environments.

We believe that the greatest competitive advantage for any business is in the quality of their people and how they work with each other. That’s why people are at the heart of everything we do and why we are passionate about helping clients improve the quality of their relationships at all levels of the organisation.

What You Can Expect

We not only do this for our clients, we adopt the same principles for our own teams; our core values of Trust, Tolerance and Transparency are at the heart of how we work. We encourage and empower our people to lead, take responsibility, and make optimal use of their skills and expertise whilst working together as one integrated team. If you join Clarion Insight you will join a people-focused business that, along with interesting work, puts its people at the centre of everything it does. We would love you to consider joining the Clarion Insight team and becoming part of our growing business.

About you:

We are looking for individuals who are comfortable working as part of a team or on their own. For this role, we require someone who can demonstrate the following:

  • Experience of office management and administration
  • Experience of working in a fast-paced environment
  • HR Admin experience with knowledge of basic HR procedures
  • Excellent planning and organisational skills, with the ability to adapt to changing needs and priorities
  • Strong customer facing and interpersonal skills and you will be comfortable with client engagements at all levels
  • Great communication skills, both written and verbal
  • Ability to work well under pressure
  • Excellent time management skills
  • Excellent admin and general IT skills, with high proficiency in Word and Excel
  • Basic budgetary/finance experience would be advantageous

Hours: We will consider applicants who would like to work full or part time.

Responsibilites:

Duties will be varied and will be focussed around ensuring the smooth running of the office as well as supporting with administration duties. The types of tasks you will be responsible for are:

  • Ensuring all resources are well stocked within the office, such as printer stock, paper and meeting refreshments.
  • Setting up the meeting facilities for meetings and workshops, including ordering refreshments, lunches and resetting at the end of the event.
  • Welcoming clients to meetings and workshops
  • First point of contact for the building services, such as reception, to ensure the smooth running of the office, this might include booking in visitors, booking parking, collecting post and parcels and logging maintenance issues.
  • Supporting with the administration of HR duties across the employee lifecycle, such as recruitment activities, onboarding, offboarding, training.
  • Supporting with Finance duties, including collating regular reports, managing supplier invoices, end of month admin.
  • General admin duties as required

Location

This role is based in our Cheltenham office. Due to the nature of the role, this will be an office-based role, there may be the occasional opportunity to work from home on an ad hoc basis, but the majority of the role will need to be carried out in the office.

Employment Type

Permanent

Our values and company ethos are very important to us, and we strive to live these through everything we do, as a result, we are committed to equality of opportunity for our team. We also encourage all applicants regardless of age, disability, sex, pregnancy and maternity, gender reassignment, sexual orientation, race, religion or belief and marriage and civil partnership

Apply Now

If you are interested and want to join a dynamic and growing team, please forward a CV to recruitment@clarioninsight.com. Successful candidates will be interviewed by VTC followed up with a second interview at our main offices in Cheltenham, however we will look to accommodate any individual requirements to ensure our selection process is inclusive.

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